Your Guide To Hiring
Elford Village Hall

This guide outlines everything you need to know about hiring and using Elford Village Hall. Whether you're booking a wedding reception, meeting, party, or community event, this document provides essential information on the venue’s facilities, equipment, health & safety, and booking process.

Please read this guide before your event to ensure a smooth and successful experience.

Before Your Event please make sure to download the Elford Village Hall hire documents ahead of your booking. They include everything you need to know to help your event run smoothly and to ensure your deposit is returned in full. Thank you for helping us keep the hall running safely and efficiently for everyone to enjoy!

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Layout

Ground Floor

Entrance Foyer with stairs and lift access
Main Hall (127 capacity) with stage and access to kitchen/servery
Jubilee Room (30 capacity) – with direct terrace access, ideal for catering or meetings
Shakespeare Room (30 capacity) – suited for meetings, backstage use, or private hire
Fully fitted Kitchen and Servery/Bar
Toilets (incl. disabled facilities and a shower)

First Floor

Studio/Meeting Room (20 capacity)
Office

Outside space

Landscaped gardens with gazebo
Large terrace area
On site parking (including 2 disabled parking bays)

Utilities

Heating: Included in hire price
Water: Hot and cold in kitchen and toilets
Fully air-conditioned for climate control

Guest Safety

Health & Safety

Your safety is a shared responsibility. The Hall Committee has taken all reasonable precautions, but hirers must ensure safe behaviour from all guests.

Key Reminders

Familiarise yourself with fire exits & procedures (posted inside)
No smoking or smoke machines (including in porch) as this will activate the fire alarm
Children must be supervised outdoors and in upstairs Studio
Take care in kitchen (hot surfaces/slippery floors)
Use correct lifting methods for tables/chairs
Keep behaviour appropriate – drunken or unsafe behaviour is prohibited
Log all accidents in the kitchen's Accident Book

First Aid Kit: In the kitchen

Our Neighbours

Consideration for Neighbours

Please be respectful:

Keep doors/windows closed during music
End all events by the licensed time
Do not allow guests to park on Victoria Meadow opposite the Hall as this is a private residential area.
Minimise noise during arrival and departure (Please Note: If complaints are received from our neighbours, this may affect the return of your deposit)

Opening Procedure

Unbolt the front door before using the automatic opener
Set the door mechanism to the correct mode and return the key
Turn on fire exit lights (switch inside Main Hall)

Closing/Vacating Procedure

Before leaving, please:

Complete the Vacation Checklist (posted in the hall & booking pack)
Turn off all lights, taps, heaters
Close all doors/windows
Set the alarm
Lock the main door
Empty all bins

Hiring The Hall

Your Guide To Hiring Elford Village Hall